STUDENT ACTIVITY FUNDS · K-12 DISTRICTS
Your yearbook fund.
Your athletic accounts.
All defensible.
Account Tree automates the approval process through documentation your district defines. That means every school has the same process and can get students back to running their own activities — the way it should be.
Audit-ready
The trail is already there. Nobody reconstructs it.
No surprises
No fund you hear about for the first time in October.
Every dollar
Has an owner, an approver, and a timestamp.
THE REAL PROBLEM
Most districts can record a transaction. Proving the process is where is falls apart.
The approval, the backup, the request and the person responsible each live somewhere different. When the auditor asks what happened, somebody has to go and rebuild the trail from scratch.
THE APPROVAL
In somebody's inbox
The Backup
In a folder, or a drawer
THE BALANCE
In a spreadsheet
WHO SAID YES
In somebody's memory
That is not a software inconvenience. It is a control problem.
Account Tree makes the approval trail part of the transaction from the start- so there is nothing to rebuild later.
HOW IT WORKS
The process your district already defines — enforced the same way, every school, every time.
01
The request goes in
An advisor, clerk or student submits it with the backup attached from the start. Not after.
02
The right person approves it
Named. Timestamped. Kept. Your district decides who that person is, not us.
03
Only then can money move
Payment cannot run ahead of the authorisation. That is the whole point.
04
The record is already audit-ready
Nobody assembles anything at audit time. It assembled itself as the work happened.
WHO IT IS FOR
Four people have to be right about this. Not one.
A student activity fund only runs cleanly when the office, the building, the advisor and the auditor are all working from the same record. Account Tree is built so that each one gets what they actually need.
THE BOOKKEEPER
In it every day
Stops being the only person who knows where things stand.
She knows where every dollar is — which is exactly what makes her a single point of failure. One shared process means the district is never one sick day away from a problem.
THE BUSINESS OFFICIAL
Buys it, rarely logs in
Stops finding out about a problem in October.
Sees what is requested, approved, stalled and spent across every school — in time to do something about it, not at the exit conference.
THE CLUB ADVISOR
Reluctant, occasional
Submits it once, and nothing comes back.
He coaches track and runs the yearbook. He is not an accountant, and if it takes more than two minutes he works around it — which is where the gaps come from.
THE AUDITOR
Not a customer. Decisive Voice
Finds the trail already there.
Nothing to reconstruct, so fieldwork gets shorter — and the next district he serves hears about it.
WHY US
Built by people who have done the work — not by a ledger vendor who added a module.
Account Tree began in 2001, when a school principal in the family needed help keeping track of thirty thousand dollars in activity funds. It was a spreadsheet long before it was software. Two decades of doing the actual work sit underneath it.
Checked against someone who lives with it
The principal whose problem started this is still doing the job. What we build gets weighed against somebody who has to use it on a Monday morning — not against a persona in a slide deck.
Your history comes with you
Years of balances sitting in an old platform or a filing cabinet is what stalls the decision to switch. We take the files, map them, load your prior-year balances and hand back a reconciliation that ties.
You are not too small
The districts the big enterprise systems turn away are the ones this was built for. One school or a hundred, the process is the same.
AND AFTER YOU SIGN
Most districts are up and running in days, not a semester.
THE 3 TRANSACTION TEST
Before you talk to anyone — including us — run this on your own district.
Pick three student activity fund transactions from every school. For each one, ask:
01
Can you show who approved it, and when, inside five minutes?
02
Can you produce the backup documentation inside ten?
03
Was the same process followed at every single school?
PROOF FROM THE FIELD
“Switching to Account Tree was game-changing, giving us more control and protecting everyone in the process. Internal audits will take half the time now that everyone is on one uniform and consistent program.”
​​​​BRENDON, MONMOUTH COUNTY VOCATIONAL SCHOOL DISTRIT
"Honestly, switching to Account Tree has been one of the best decisions we have made as a district."​
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FRANCESCO, DRACUT PUBLIC SCHOOLS, MA
"The system is very easy to navigate. It makes it simple to process checks, handle deposits, and balance monthly statements."​
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MICHELE, RSU 16, ME
"Account Tree helped us streamline our student activities processes in all 6 schools"
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DONNA, SAU41 (HOLLIS-BROOKLINE), NH